How to Export Emails From Outlook

SYNC WORKEDIf you are resetting your computer, changing your email app, or simply playing something that may affect your email, you may want to make a backup of your Microsoft Outlook email by exporting them.

Outlook allows you to export your messages in various formats. We’ll show you which one to use, depending on how you plan to use the exported email (including working with them outside of Outlook).

How to export email from Outlook on Windows
If you use Outlook on a Windows computer, you can export your email in PST format. This format includes not only your email, but also your contacts and calendar. You can then use this PST file on another computer to import all your emails into Outlook.

Some scenarios where you want to use this export method include when you are moving from one PC to another, switching from Windows to Mac, transferring emails from one account to another, or Just making a regular backup of your email.

How to Backup Your (Outlook) Email with Windows 10 File History
Windows 10 comes with a built-in backup utility called File History. You can use it to make copies of your Outlook files. We will show you how to do this.

You can do this from within Outlook; You will go through the following steps:

Launch Outlook on your PC, click the File tab, and select the information from the left sidebar.
In the main menu, choose the Account Settings option, followed by Account Settings again. This will open the Settings menu for Outlook.

Access account settings

Select the Data Files tab to view your email accounts.
Click on the email account you want to export from the email and choose Open File Location at the top.

Open outlook data file location

A File Explorer window will open with a PST file highlighted. This is the file that contains all your emails — you can copy it as you wish.
What you do with it is dependent on your needs. You can copy the file to cloud storage for a secure backup, move it to another computer if you will use Outlook there, or copy it to an external drive for archiving.

How to export email from Outlook on a Mac
Outlook works differently on MacOS than Outlook. On a Mac, you can export your Outlook email to an OLM file. Like the PST format on Windows, this format also saves all your email, contacts and calendar entries.

The only difference here is the actual file format; Outlook uses favorites for your operating system. How to save your Outlook email to an OLM file on your Mac:

Launch Outlook on your Mac and click on the Tools tab at the top. Make sure you click on the tab inside Outlook and not the Tools menu, which is found on the top menu bar of your Mac on the Mac. Tool menu
To export your Outlook email, click Export in the Tools tab.
Unlike Windows, Outlook for Mac will ask what items you want to export from the app. Select the items you want to include in your backup and click on item to export to Outlook
Outlook will ask you to select a location to save the exported email file. Choose a convenient location on your Mac and hit Save.export Outlook Email on Mac.
Wait until Outlook exports all your emails to your selected folder.
The OLM file will now be available in the folder you have selected. You can move it whenever you want.

How to export email from Outlook to another email account
If you are not saving them as a backup, you may wish to import your Outlook email to another email account such as Gmail or Yahoo. As it turns out, Outlook allows you to transfer your emails between your accounts, as long as they are all available in the app.

If you have added your destination email account to Outlook, you can easily and quickly transfer all your current Outlook emails to your chosen email account within the app.

How to do this account-to-account email transfer process:

If you have not already done so, add your secondary email account to Outlook. If you need help, we have shown how to add Gmail to Outlook.
Open Outlook and access the account you want to export via email.
Open your inbox and select all emails by pressing Ctrl + A on your keyboard.
Right-click any email, then choose Move, followed by another Folder.move outlook email
You will see a dialog box that you can use to transfer your email. Choose your destination email account here (such as your Gmail account), select the folder inside the account where you want to save the email, and click target email account.